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Get to the point and get it done… with style
Don't' start with a blank page Many make a bad situation worse by trying to decide what they want to write when they are actually writing it. That is like filling a pool with water at the same time you're trying to swim in it. Seldom do you get a writing task that needs to be done immediately. So rather than spending the grace period worrying about the task, jot down a few of the points you need to cover instead. When it is time to get started, you will have a comfortable base on which to build your work. Before you know it, you will have a rough draft on hand
If your writing habits are like most people, odds are you just can't leave a phrase alone. You badger it. You worry it to death. And at the end of the hour, all you have to show is one perfect sentence. Take a tip from professional writers: Just start writing, and save the editing for later". Do not worry if the first paragraph looks limp. Start your engine and get up to speed. Write the way you speak "People in business always say how hard it is to write - but you never hear them say how hard it is to talk," says Ed Bailey. "When you sit down to write, you must talk through your fingers". That means you should hide, conceal and retire the thesaurus. Every time you pause to look up a word that you've never used before, you derail your train of thought. And that wastes time. Besides, no one wants to read a memo that requires a dictionary to decipher. "Top executives find power in ordinary words", says Bailey. "The higher you go, the more likely you are to find simple, direct language being used. Think about it - the most memorable phrases in history were short and simple. Keep the matter short
Cherish the past Letters, memos, and reports follow a strict form that's used over and over. Keep a file on disc with past letters or memos; when you need to fire something off, pull out one that resembles your current assignment and change it to fit your immediate needs. This will save a lot of time and eliminate the mindless busywork of setting formats, and coming up with appropriate introductory remarks
Greg Gutfeld |
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There are a couple of reasons a literate businessperson like yourself may find the writing process only slightly less daunting than skydiving without a parachute. First, there are all those fears we picked up in school. If you tackle a memo or report in the same way you approached a 50-page term paper, it is no wonder you can't get anything done. But despite your horrible past experiences and current fears, there's no reason to freeze in front of a blank computer screen. These few simple rules can go a long way toward making short work of any writing assignment.
Start writing and don't look back
In college, you're taught to go through an arduous process of telling the reader everything about the subject before actually getting to the point. Since you are no longer in college, you need to occasionally remind yourself that assignments no longer have too many words. A report doesn't have to be five paragraphs in length. "The people you want to impress - CEOs and VPs - value their time the most and like clear and concise writing," says Bailey. It is a big mistake to waste their time with long-winded nonsense. 
